BASIC TECHNICAL REQUIREMENTS FOR WORKS SUBMITTED FOR PUBLICATION
The process of publishing a volume begins from the moment when the materials are delivered IN FULL with corrections made following a positive reviews
The full, final version should be submitted in the following form:
double-sided computer print-out
an electronic version on the printed text (CD or flashdrive carrying the name, title and date)
we do not accept work sent by mail
PLEASE NOTE: The Author may make changes to and add to the text after receiving the publisher's reviews.
Set of materials to be submitted:
title page (author, title, academic editor in the case of a joint publication or academic journal)
editorial page (journal editorial committee)
list of contents (including supplementary materials, such as the summary and indexes)
list of abbreviations
main text with footnotes (and illustrative materials, with their exact position in the text, unless they were previously incorporated into the text in the correct place)
footnotes and bibliography (bibliographical descriptions should be presented in a uniform way and use the method selected in a consistent way; see: annex with sample footnotes and bibliographies)
glossary of terminology
indexes (if the Press is to produce these, the Author must provide any necessary substantive assistance)
list of illustrations, tables etc.
summary (in English and/or Polish)
NOTE: we kindly request authors to consider the use of typefaces and tabulators, as overuse hinders our work with the text considerably.
Requirements regarding the electronic version and computer print-out:
the entire work should be in one file (the name of the file should contain the name of the author/ editor and the title of the work)
illustrative material (photographs, graphs, diagrams, tables) placed in appropriate places in the main body of the text and also in separate files
all titles and subtitles in bold and on a new line
footnotes with references in the main text must use superscript (introduced automatically using the relevant Word function)
in the case of joint publications all texts must be standardized to one version of Word
standardized and continuous page numbering; in joint publications it is permissible to use handwritten numbering in the margin of the printed copy, which is in RTF or Doc format (Word 2010 or later, and special fonts)
Times New Roman 12 font, with 1.5 line spacing
5 cm margins
single- or double-sided printing in A4 format
Illustrative material should be of high quality and standardized form and description:
photographs in separate JPG or TIFF files (minimum 300 DPI resolution) or in the original quality, enabling them to be scanned
graphs prepared in Microsoft Word or Microsoft Excel (unless they need to be processed further during the editing process)
vector graphics prepared and sent in EPS or AI format
if illustrative material (e.g. maps, graphs, diagrams etc.) originally in colour is to appear in black and white, due to financial considerations, the Author should prepare this version in order for it to be sufficiently readable in black and white print.
Work submitted for publication that incorporates corrections suggested by the reviewers should be accompanied by an information note in publishing announcements and on the web page.
MEETINGS WITH THE AUTHOR
Once the work has been approved for publication, the Author (or academic editor of the volume) is invited to a meeting with the book's managing editor and requested to do an author's correction.
The standard is for five meetings.
First meeting. This takes place at the start of linguistic and stylistic correction. Having verified the manuscript, the editor invites the Author to a preliminary discussion of the concept for the book, text and illustrative material. If the publication does not require any discussion at this stage, the editor informs the Author of this fact by telephone or email, and in doing so sets a date for detailed discussion ofthe correction.
Second meeting. This involves discussing the entire work with the editor at the seat of the Publishing House. The editor acquaints the Author with the linguistic and stylistic correction, indicates the corrections that have been introduced and asks the Author to resolve doubtful issues related to the redacted text. Any unresolved doubts remaining from the meeting with the Author may be resolved within three days. After discussing the corrections and clarifying doubts, the text is sent for typesetting.
Third meeting. The Author receives for their author's correction a corrected and formatted text (still without indexes, which are introduced after the second correction):
the author's correction is the only one made by the Author, and during this it is possible to correct any minor mistakes discerned in the content; isolated examples of other kinds of corrections are also possible; however, the author's intervention may not disturb the layout of the text on the page;
the Press does not allow substantial changes during the author's correction and these will not be introduced into the text; an Author who wishes to introduce such changes should contact the head of the Press with sufficient notice, as such a situation will result in an extended deadline and increased costs related to publishing the work;
in the case of joint publications, the volume's academic editor is responsible for the author's correction (including responsibility for delivering the text to the Authors; the Press permits the author's correction to be made by the volume's Editor);
if the Author fails to return the author's correction at the appointed time, the Press presumes that the Author consents to the work being published in the form conveyed for to them author's correction without any corrections introduced; the publishing process shall continue without the Author having any possiblity of introducing any subsequent corrections;
the Author receives a cover design/ designs for inspection; the Press decides on the cover design
after the author's correction, the text is still read by the editor or publisher's proofreader.
Fourth meeting. At the seat of the Press, the Author approves the publication for printing, and may check the PDF, illustration mockup, editorial page and cover design. When signing the form confirming the publication for printing, the Author should also sign the title and editorial pages, as well as all elements on the cover.
Fifth meeting. The Author receives a proof copy to check.
GENERAL GUIDANCE FOR ACADEMIC EDITORS OF JOINT PUBLICATIONS
The publishing process for the volume begins when FULL SET of materials is delivered to the Press complete with corrections introduced following a positive reviews
The academic editor:
prepares detailed instructions for authors, which stipulate the format of the article and its constituent elements
delivers contracts with the Author for particular texts to the Press for publication (downloadable file on the Press web page in the FOR AUTHORS tab)
verifies texts in terms of content (including terminology, spelling of names, bibliography); articles should contain the same constitutent elements with standardized format and nomenclature (this particularly concerns bibliographies, footnotes, annexes and summaries)
provides the Press with a complete volume with the definitive contents (if the series has such a requirement), summaries or abstracts in English for every article; the entire work in the print form with an identical electronic version (+ special fonts used by authors)
prepares information notes about books and / or authors
during the publishing process, the academic editor cooperates with the book editor at the Press, acts as intermediary between Authors of articles and the Editors, clarifies any doubts and provides responses to questions related to the publication.
The academic editor is responsible for providing authors with texts for the author's correction